From me on Facebook:
Ok, you all should have received a refund. Except for Joey and Gary, I'll give you guys cash.
Here is what happened. We had more than enough cars, but Dallas at Beech Bend raised the price by $2k.
A couple months ago before I started this event I talked with Dallas about a rental. I told him I wanted Nov 6th or 13th, we would have 25 cars and I wanted the basic weekday rental with two preps. We talked about extra prep etc.. I asked him how much and he gave me his insurance explanation and told me it was expensive. I said "Ok, how expensive?" He said $3000. I told him, "that's fine, do you need a deposit or anything". He said "No, just pay me the morning of the event". I told him I would get back to him about which day. I'm thinking cool this will be easy to arrange. I start the event, people sign up, I propose the two days and we decide on the 6th. I call him a couple weeks later and he's not there. I tell the secretary to tell Dallas I want Nov. 6th and to have him call me if there is any issue. No call.
A month goes by a few people sign up. I'm starting to wonder if it will happen. I'm a no pressure kind of guy so I don't push it. The last thing I want is some last minute cancellations because cars are broke or peoples plans change. Monday of this week I'm at 12 cars and thinking it's a bust. Then Tuesday and Wednesday out of nowhere 12 more cars sign up. I'm ecstatic, holy **** this is going to happen.
I call Dallas Thursday morning to confirm and when he calls me back he acts like we never talked. He says Nov. 6th is open. Then he asks me how many cars I say 25-30. He says he'll have to write up a contract and figure a price. I reminded him of the $3000 and he says he can't remember but over 25 cars is extra because of insurance. I say fine, give me the total price. 3 hours later I call him back and tell him, just stick to 25 cars so we don't have to worry about extra insurance. He hems and haws and gives me a story about how anything more than 3 cars is extra insurance, then anything more than 8. He can't give me a straight answer. I said, fine what will it cost? Is it $3000 or more? He says $5000. I told him I can't do that. I charged everyone based on the $3000 number and with only two weeks left I can't ask everyone for more money or invite more people. I can't pay the extra out of pocket either. Then he starts asking me weird personal questions like he's fishing to see what he can get out of me. I told him I can't do $5000 and to let me know if that number changes. I gave him all day today and nothing. I find it hard to believe that after owning that track 30+ years he has to sit down a figure up what a week day rental will cost. BS
I've been in contact with other people that tell me this is one of his tricks. He likes to mark things up after he's got you in to make more money. There was an identical track event for next Monday 10/23, and he wasn't charging them $5000. $5000 is what he charges for a Saturday with unlimited cars. That's complete BS.
I wasn't making a dime off this and I'm certainly not going in the hole. I originally needed a minimum of 20 to pay the minimum of the rental. With 24 people (plus me), I had collected $3600. I planned $3000 to go to the track. $150 to have pizza delivered for everyone and their guests for lunch. Since we went way over, I was planning to spend an extra $300 on track prep. I kind figured he might throw some extra bs fees in there so I planned extra on that. I was at the point, that after the day was over and settled, I could split the remainder and refund it. Especially if I got any more cars up to the 30 limit.
I'm sorry I let everyone down. I went from being bummed out Monday with not enough cars. To super exited Tuesday when we crossed 20. Then to mad yesterday when he changed his mind. My lesson learned was never deal with Dallas Jones at Beech Bend Raceway without a solid contract no matter what he says. Google him for more interesting information if you want.